# 11 Best Email Providers to Use in 2026

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## Table of contents

- 11 best free email service providers to consider
- Wrapping up

When selecting an **email service provider** for your business, the abundance of options can be overwhelming. Whether choosing a seasoned provider with decades of experience or a newcomer, finding the right fit is crucial. Fortunately, there are quality free options available.

To simplify the decision-making process, Mailmodo experts have conducted thorough research and testing on various providers, compiling information on features, pricing, and use cases. Consider your specific needs, desired features, pricing, service quality, and customer support when making your decision. Understanding both personal and professional requirements will guide you in choosing the provider that aligns with your expectations.

## 11 best free email service providers to consider

### 1. Gmail


![An image showing gmail](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1714024316/strapi/Gmail_786670697d.png)
[Gmail](https://www.google.com/intl/en-GB/gmail/about/) needs no introduction since it is one of the most popular email clients. Along with an awesome email client, a Gmail account provides various collateral benefits that increase productivity, including an effective [invoice email strategy.](http://zintego.com/blog/developing-a-successful-invoice-email-strategy/)

From its intuitive user interface to powerful organizational tools, Gmail provides a user-friendly experience. The robust spam filtering system for spam protection ensures that your inbox remains clutter-free, allowing you to focus on what matters most. The integration with other Google services, such as Google Drive and Google Calendar, streamlines collaboration and time management.

**Who should use:**

Gmail is suitable for individuals and businesses looking for a user-friendly and widely used email service with a robust set of features, seamless integration with Google Workspace, and ample storage space.

**Features:**

-   15 GB storage (personal email) and 30 GB storage (business) shared across Gmail, Google Drive and Google Photos.
    
-   Advanced spam filter capabilities.
    
-   Modern and easy-to-use user interface.
    
-   Integrates well with other Google services such as Google Docs, Google Sheets, Google Meet and Google Calendar.
    
-   Highly secured and sends immediate alerts in case of suspicious activity.
    
-   Most websites only allow you to sign in with a Gmail address. So having one can have these benefits as well, apart from its email service.
    

**Pricing:**

-   Free for a personal account.
    
-   Gmail offers three monthly business plans:
    
**Pricing:**

| **Plans** | **Pricing** | **Limitations** |
|---------------------|----------------------|-----------------------------------------------------------------------------------------------|
| Business Plus | $16.56/user/month | Customization options may be limited, restricting businesses with specific needs that fall outside the predefined features. |
| Business Standard | $8.83/user/month | Businesses with higher security and collaboration requirements may find the standard plan to be less comprehensive. |

### 2. Hostinger’s business email
![Screenshot 2026-02-02 120601.png](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1770014565/strapi/Screenshot_2026_02_02_120601_30a3db93a3.png)
[Hostinger’s business email](https://www.hostinger.com/business-email) is a professional email hosting solution offering custom domain addresses with AI-powered productivity tools. It provides enterprise-grade security features, including spam protection built on Google-standard technology, making it accessible for businesses seeking professional communication without complexity.  
  

**Who should use:**  
  

Ideal for small businesses, entrepreneurs, and growing teams looking for affordable professional email with custom domains, strong security, and AI-powered inbox management.

  
**Features:**  
  

-   Custom email addresses that match your domain
    
-   Smart inbox with an AI assistant to organize, summarize, and reply to emails faster
    
-   Up to 50 GB of storage per mailbox, with scalable storage add-ons
    
-   Powerful spam and phishing protection built with Google-grade security standards
    
-   Free email migration tool for seamless onboarding
    
-   Access from any device, anywhere
    
-   24/7 Customer Success team ready to help in 8+ languages
    
-   DKIM authentication for improved deliverability and trust

**Pricing:**

| Plan | Price | Limitations |
|--|--|--|
| Free | Included with web hosting plans | 1 GB storage per mailbox and limited features |
| Starter Business Email | $0.35/user/month | 10 GB storage per mailbox; extra storage requires add-ons |
| Premium Business Email | $1.95/user/month | All mailboxes on a domain must be on the same plan tier |




### 3. Outlook


![An image showing outlook email](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1714024316/strapi/Outlook_5be40f5133.png)
[Microsoft Outlook](https://www.microsoft.com/en-in/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook), formerly Hotmail, integrates with Microsoft services like OneDrive, Online Office tools, and Skype. Users benefit from seamless file sharing, document editing, video calls, shared calendars, focused inbox, and cross-device accessibility, providing a user experience comparable to Gmail.

**Who should use:**

If you have already invested your money into Microsoft apps, using an Outlook email account can provide a well-integrated experience.

**Features:**

-   15 GB storage for personal email, and 50 GB storage for Microsoft 365 Subscribers.
    
-   Enterprise-grade security with data encryption in your mailbox for better data protection.
    
-   Access to Microsoft Office apps for free.
    
-   Built-in calendar to track scheduled meetings.
    
-   Task management with Microsoft To-Do.
    
-   Ability to use Skype directly from the inbox.
    
-   Free for a personal account.
    
-   Outlook comes with three monthly Microsoft 365 plans:
 
 **Pricing:**

| **Plans** | **Pricing** | **Limitations** |
|---------------------|----------------------|-------------------------------------------------------------------------------------------------|
| Business Premium | $20.76/user/month | Some users may find that the extensive features offered in the Business Premium plan exceed their requirements, making it a less cost-effective option. |
| Business Standard | $11.76/user/month | Certain advanced features available in the Premium plan may not be included in the Standard plan. |
| Business Basic | $5.69/user/month | Users opting for the Business Basic plan may experience limitations on advanced features available in higher-tier plans. |

  

### 4. Yahoo Mail


![An image showing yahoo mail](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1714024319/strapi/Yahoo_mail_ba49188caf.png)

[Yahoo! Mail](https://mail.yahoo.com/), among the most popular email providers, offers unparalleled storage capacity, with a focus on 1 TB for personal and business use, including attachments. The platform boasts enterprise-grade security featuring data encryption within mailboxes, albeit having experienced data breaches in the past.

**Who should use:**

Ideal for individuals and businesses needing substantial email storage, especially those dealing with large attachments. Users seeking customization options, automated inbox organization, and calendar integration will find value in Yahoo Mail.

**Features:**

-   1 TB storage for personal and business emails, attachments included.
    
-   Enterprise-grade security with mailbox data encryption.
    
-   Additional features for security, despite historical data breaches.
    
-   Customization options for a personalized user experience.
    
-   Automated tools for clutter-free inbox management.
    
-   Calendar integration for seamless meeting scheduling.
    
-   Free for personal accounts.
    
-   Monthly paid plans:
    
**Pricing:**

| **Plan** | **Price** | **Limitations** |
|--------------------|------------|---------------------------------------------------------------------------|
| Yahoo Mail Plus | $5/month | Users opting for the paid plan should be aware that additional premium features may have usage restrictions. |

  

### 5. Neo

![An image showing neo email](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1714024316/strapi/Neo_2f05eec1a6.png)

[Neo](https://www.neo.space/) is a professional email service offering users customized email addresses with a unique co. site extension. Additionally, it facilitates the creation of a single-page website on the same URL as the email for a quick online brand presence.

**Who should use:**

Ideal for individuals and businesses seeking professional email solutions with custom domain-like addresses, even without owning a domain name.


**Features:**

-   Professional email accounts with co. site extension.
    
-   Read Receipts feature for email acknowledgment.
    
-   Priority Inbox with distinct tabs for organizing crucial emails.
    
-   Non-intrusive Follow-up Reminders to prevent overlooking responses.
    
-   Send Later utility to schedule email dispatch at preferred times.
    
**Pricing:**

| **Plan** | **Price** | **Limitations** |
|-------------------|-----------------------------|---------------------------------------------------------------------|
| Business Plus | Starting at $4.99/user/month| Lack of website features and customization constraints may occur. |
| Business Starter | Starting at $2.49/user/month| Lack of advanced features and user scalability. |

 





### 6. Zoho Mail

![Zoho.png](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1749084988/strapi/Zoho_4a9f21297c.png)

[Zoho Mail](https://www.zoho.com/mail/), part of the robust Zoho software suite, offers seamless integration with other Zoho products, fostering unified inbox management.

**Who should use:**

Ideal for organisations utilising Zoho CRM, or working with an [MVP development company](https://www.bytestechnolab.com/sa/mvp-development/) to build and launch their product, seeking a unified solution for efficient email communication and integration

**Features:**

-   Storage options ranging from 5 GB (Free Forever Plan) to 50 GB for Mail Lite, Mail Premium, and Workspace plans.
    
-   Reliable 99.9% uptime and top-notch security.
    
-   Custom business email addresses, easy migration from other providers, and integration with Zoho CRM.
    
-   Unique feature: Social integration with Streams for a dynamic mailbox experience.
    
-   Free plan: Free for 5 users.

**Pricing:**

- Free plan: Free for 5 users.

- Paid plans:


| **Plan** | **Price** | **Limitations** |
|-----------------|--------------------------------|-------------------------------------------------------------------------|
| Workplace | $1.99/user/month billed annually| Billed for a minimum of 5 users, with Limited Streams Integration. |
| Mail Premium | $2.39/user/month billed annually| Priority Customer Support which is Limited to email support during business hours. |
| Mail Lite | $0.79/user/month billed annually| Certain third-party integrations may be limited in the lower-tier plans. |

  

### 7. Titan

![An image showing titan mail](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1714024318/strapi/Titan_6b898fe346.png)

[Titan](https://app.titan.email/login/) is a highly-rated email platform designed to foster meaningful customer relationships for small businesses and professionals.


**Who should use:**

Ideal for small businesses and professionals seeking to establish and enrich customer relationships through effective email communication.

**Features:**

-   Email templates for efficient reuse of commonly sent emails.
    
-   Schedule send feature to send emails at optimal times.
    
-   Read Receipts notify users when their sent emails are read.
    
-   Follow-up Reminders for proactive engagement after no response.
    
**Pricing:**

| **Plan** | **Pricing** | **Description** |
|--------------------------|------------------|------------------------------------------------------------------------------------------|
| Titan Business Premium | $2.45/user/month | Email Storage Limit: Up to 10 GB per user. Monthly Email Sending Limit: 5,000 emails per user. Access to Advanced Templates: Limited to 20 templates. |
| Titan Business Pro | $2/user/month | Email Storage Limit: Up to 5 GB per user. Monthly Email Sending Limit: 2,500 emails per user. Access to Advanced Templates: Limited to 10 templates. |

  ### 8. ProtonMail

![An image showing proton mail](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1714024316/strapi/Proton_Mail_686ae06d76.png)

[Proton Mail](https://proton.me/mail), renowned for its commitment to privacy laws, operates under strict Swiss laws, ensuring secure email communication.

**Who should use:**

Ideal for individuals with deep privacy concerns, especially those prioritizing end-to-end encryption and Swiss server protection.


**Features:**

-   Storage options ranging from 500 MB to Flexible, depending on the plan.
    
-   Daily message limits for Basic Plus accounts, while Visionary plan offers unlimited messaging.
    
-   End-to-end encryption and zero access to secure emails.
    
-   Encrypted calendar and drive for secure event and [document management](https://getuku.com/document-management).
    
-   Modern design for efficient work.

**Pricing:**

- Free for a basic account.

- Paid plans:

| **Plan** | **Pricing** | **Description** |
|-----------|----------------|-----------------------------------|
| Unlimited | $9.99/month | Limited messaging/mails. |

 

If privacy and security are paramount and you appreciate supporting open-source software, ProtonMail is a recommended choice.

### 9.  iCloud Mail

![Imail.png](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1749084987/strapi/Imail_584896b038.png)

<a href= "https://www.icloud.com/mail/" rel= "nofollow">iCloud mail</a>, offered by Apple, provides a clean and intuitive email experience tightly integrated with the Apple ecosystem, making it a convenient choice for users invested in Apple devices and services.

**Who should use:**  
Best suited for individuals and businesses heavily using Apple products like Mac, iPhone, and iPad, looking for seamless synchronization and easy access across devices.

**Features:**

-   5 GB of free cloud-based storage that can be expanded with various paid plans  
      
    
-   Seamless integration with Apple Mail, Calendar, Contacts, and Notes.  
      
    
-   Support for custom domain emails via iCloud+ plans.  
      
    
-   Robust spam filtering and built-in security features.  
      
    
-   Ability to use Hide My Email for enhanced privacy.  
      
      
    

**Pricing:**

-  You can get the basic Apple Mail account for free, which includes 5 GB of iCloud storage shared across email, photos, files, backups, and more.
-  If you need additional space, you’ll need to upgrade to an iCloud+ plan, which charges based on the extra storage you choose.

    

| Storage | Price (USD) |
|---------|-------------|
| 50 GB | $0.99 |
| 200 GB | $2.99 |
| 2 TB | $9.99 |
| 6 TB | $29.99 |
| 12 TB | $59.99 |

  
  

### 10.  AOL Mail

![Email provider.png](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1749660945/strapi/Email_provider_744756b7aa.png)

<a href= "https://mail.aol.com/" rel= "nofollow"> AOL Mail </a>  is a longstanding free email service known for its simplicity and unlimited storage, catering to users who want a straightforward email experience.

**Who should use:**
Suitable for users looking for a free, easy-to-use email service with large storage and basic features, without needing advanced integrations or business tools.

**Features:**

-   Unlimited email storage with no expiration on inactive accounts.  
      
    
-   Built-in spam and virus protection.  
      
    
-   Supports POP and IMAP for easy access via third-party email clients.  
      
    
-   Integrated calendar and contacts management.  
      
    
-   Customizable inbox with themes and organizational tools.  
      

**Pricing:**
- Free plan with ads.
- The paid plan is $4.99 per month and offers an ad-free experience.

### 11. StartMail

![Email provider-1.png](https://res.cloudinary.com/mailmodo/image/upload/f_auto,q_100/v1749660987/strapi/Email_provider_1_5657338a1f.png)

<a href= "https://www.startmail.com/" rel= "nofollow">StartMail</a> is a privacy-focused email provider designed to offer secure and encrypted email communication, appealing to users who prioritize data protection and anonymity.

**Who should use:**  
Ideal for individuals and businesses seeking enhanced privacy, strong encryption, and minimal data tracking in their email service.

**Features:**

-   End-to-end encryption for secure email exchanges.  
      
    
-   Email address with StartMail domain or your own custom domain (Personal plan).  
      
    
-   Disposable email addresses to protect your primary inbox.  
      
    
-   IMAP/SMTP support for integration with existing email clients.  
      
    
-   Simple, ad-free interface focused on privacy.  
      

**Pricing:**

| Plan | Price (USD) | Storage |
|----------|-------------------------|---------|
| Personal | $4.99/month (billed annually) | 20 GB |
| Business | $6.99/month (billed annually) | 30 GB |

**Here's a quick summary of all the email providers that we've talked about above.**

| **Email Provider** | **Best for**                          | **Pricing**                                        |
|--------------------|-------------------------------------|---------------------------------------------------|
| Gmail              | Overall communication                | Free plan available; Paid plans start from $8/user/month        |
| Outlook            | Business Integration                 | Free plan available; Paid plans start from $17/user/year        |
| Yahoo Mail         | User-Friendly interface              | Free plan available; Paid plans start from $5/user/month        |
| Neo                | Advanced security features           | Paid plans starting at $2/user/month                            |
| Zoho Mail          | Small businesses and Collaboration  | Free plan available; Paid plans start from $0.70/user/month billed annually |
| Titan              | High level security encryption       | Premium plans tailored for security $2/user/month               |
| ProtonMail         | Privacy-focused users                 | Free trial available; Premium plans start from $9/month         |
| iCloud Mail         | Apple ecosystem users                  | Free 5 GB storage; Extra storage starts from $0.99/month               |
| AOL Mail           | Simple, free email with unlimited storage | Free plan with ads; Ad-free plan costs $4.99/month            |
| StartMail          | Privacy-focused email                  | Paid plans start from $4.99/month (billed annually)            |
| Hostinger Business Email | Custom email domain | Free with hosting plans; Paid plans start from $0.35/user/month |
  
## Wrapping up

Email is evolving quickly, and email providers develop new services every day. As you have seen above, some email providers even provide integrated tools to get things done much faster. Hopefully, this guide was helpful to you when choosing the best email providers that meet your needs.

If you’ve created a business email and plan to send marketing campaigns, consider using a powerful [email marketing platform](https://www.mailmodo.com/) to streamline creation, automation, and performance tracking.
You can also check out our guide to craft a [winning email campaign](https://www.mailmodo.com/guides/email-marketing-campaign/).
<div class="inline_cta"><div class="ctaBox"><div class="leftdiv"><p>Get higher inbox placement rates with Mailmodo</p><div class="button_container"><a href="https://manage.mailmodo.com/auth/signup?utm_content=inline-cta-s&utm_term=/guides/email-providers/"><button class="primary_button">Try Mailmodo for free</button></a></div></div><div class="rightdiv"><img src="https://res.cloudinary.com/mailmodo/image/upload/v1712747193/strapi/Group_1110165064_1_57b7027899.png" width="290" height="230" alt="cta-img"/></div></div><div class="gradient"></div></div>

## Frequently Asked Questions

### What features should I look for in an email provider?


When selecting an email hosting provider, consider essential features such as storage capacity, which impacts how much data you can save. Look for advanced spam filtering to keep your inbox organised and secure. Integration with tools like calendars and document editors can enhance productivity, while robust security measures, including encryption and two-factor authentication, protect sensitive personal information like phone numbers.

### Are there free email service providers available?

Yes, several reputable providers, including Gmail, Outlook, iCloud mail and Zoho Mail, offer free plans that cater to personal and small business needs. These free versions typically include basic features such as sufficient storage and essential security measures, making them suitable for individuals or startups looking to manage their communications without upfront costs.

### How can I determine which email provider is best for my business?

To find the best email provider for your business, start by assessing your specific requirements, such as the need for collaboration tools, storage capacity, and budget constraints. Research and compare providers based on these factors, looking for user reviews and feature lists that align with your operational needs. This comprehensive evaluation will help you make an informed choice.


### What security features should I prioritize in an email service?


Prioritize providers that offer end-to-end encryption to ensure that only you and your intended recipients can read your emails. Two-factor authentication adds an extra layer of security by requiring a second form of verification. Additionally, look for robust spam filtering for malware and phishing protection, safeguarding your sensitive data from potential threats.


### Can I migrate my existing emails to a new provider easily?


Most reputable email providers offer migration tools and support to facilitate a smooth transition from your current service. These tools often allow you to import your existing emails, contact lists, and calendars, minimising downtime and ensuring continuity in your communications. Additionally, many providers provide step-by-step guides to help you through the process, making it accessible even for those with limited technical expertise.

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---

**Author: Suryanarayan Pal**

Suryanarayan has 7 years of experience in email marketing for B2B, SaaS, and e-commerce, specializing in email deliverability and project management.

