3 Free Meeting Email Templates
Our meeting email templates help you organize and communicate effectively, ensuring all attendees are informed and prepared for your meetings. Designed for efficiency and engagement, these templates simplify scheduling and ensure your meetings are productive and well-attended.
meeting email template
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What is a Meeting Email Template?
A meeting email template is a pre-designed email to schedule, remind, and follow up on meetings. It ensures that all participants know the meeting agenda, time, location, and necessary preparations.
Interactive meeting email template for engagement
Book a meeting: Embed calendly redirect
Include a prominent redirecting to a Calendly page for booking the meeting directly from the email.
How to use:
Add a Embed a calendly redirect in your email.
Ensure the link opens in a new tab to keep the recipient in their email.
Add to calendar: Options for different calendar applications
Provide buttons for adding the meeting to different calendar applications (Google Calendar, Outlook, Apple Calendar).
How to Use:
Embed individual buttons for each calendar type.
Use files for Apple Calendar and Outlook, and direct links for Google Calendar.
Surveys and polls: Quick survey or poll for preferences
Add a quick survey or poll to gauge attendees’ preferences for meeting topics or times.
How to Use:
Embed a survey or poll widget within the email.
Include a clear call to action asking recipients to participate.
Post-meeting feedback: Emoji-rating
Include a widget emoji-rating survey to gather insights and improve future meetings.
How to Use:
- Make the survey short and concise to encourage participation via emoji rating.
Meeting Email Subject Lines
Schedule Your Upcoming Meeting with Us
Confirm Your Meeting on [Date]
Let's Discuss [Topic/Agenda] - Meeting Request
Thank You for Your Time - Meeting Follow-Up
Upcoming Team Meeting: Agenda and Details Inside
Client Meeting Scheduled: Confirm Your Attendance
Project Kick-off Meeting: Preparation Required
Reminder: Team Meeting Tomorrow
Check out our subject line generator for more inspiration.
