How to Generate an Email Signature in Crossware Mail Signature Email Signature Generator

Crossware Mail Signature is an email signature management solution designed for organizations that require centralized control, advanced customization, and consistent branding across all email communications.

Compatible with Microsoft 365, Exchange, and HCL Domino, Crossware enables IT teams and marketing departments to design and apply compliant, brand-aligned signatures across all devices—automatically, after an email is sent. Though not a free tool, it offers a free trial, which helps you get a feel of the software to make a purchasing decision

How to use Crossware’s email signature generator

1. Within the Crossware website, select your email client and start a free trial.

2. Use the Signature Designer to build rich HTML or text-based signatures using drag-and-drop blocks.

3. Enter company and personal details and add elements like logos, banners, or disclaimers.

4. Define custom rules for when and how signatures should be applied (e.g., by department, role, or recipient).

5. Assign signature creation and management access to specific teams or users (like Marketing) without giving full admin control.

6. Deploy the signatures; Crossware applies them post-send, so no device-specific setup is required.

Pros

• Centralized management with tamper-proof controls ensures brand consistency.

• Advanced rule builder and signature blocks allow precise customization and conditional logic.

• Compatible with Microsoft 365, Exchange, and HCL Domino.

• Includes legal disclaimers, marketing banners, and one-click survey integration.

Cons

• Requires a free trial and is not suited for casual or individual users.

• Initial setup and rule configuration can be complex for non-technical users.

• Limited support for non-Microsoft or HCL email platforms.

• Customer support responsiveness may vary depending on region or plan.