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Employee Registration Form Template

Efficiently collect your employee data with this user-friendly employee registration form template for easy data collection and streamlined submission processing.

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What is an employee registration form?

An employee registration form is an online form that gathers essential details from individuals joining a company. It includes fields for personal information, contact details, employment history, and other necessary data for onboarding new employees.

Important fields to include in the employee registration form

Employee registration forms play a crucial role in collecting relevant information about employees. Selecting the right fields based on your organization's needs is essential to efficiently manage employee data and obtain relevant and accurate information. Here are some key data that you should collect from your new hires:

Field Name Why to Collect Compulsory/Optional Input Type
Full Name Identify the employee Compulsory Text
Date of Birth Age verification Compulsory Date
Address Contact information Compulsory Text
Contact Number Communication purposes Compulsory Number
Email Address Official communication Compulsory Email
Emergency Contact Name In case of emergency Compulsory Text
Emergency Contact Number In case of emergency Compulsory Number
Previous Company Work history and references Optional Text
Education History Educational background Optional Text
Previous Job Title Ascertain Experience Compulsory Text
Department Employee's department Compulsory Text
Supervisor Employee's manager Compulsory Text
Start Date Employee's start date Compulsory Date
Employment Status Employee's current status Compulsory Dropdown
Bank Account Details Payroll purposes Compulsory Text

How can I create an employee registration form?

You can create an employee registration form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send the employee registration form by email?

Before we get into the how, let’s understand the why. Why should you send this form by email?

  • Email creates a formal, documented trail for legal and administrative purposes.
  • It provides secure handling of sensitive information and easy access across devices.
  • Email can help you set up automated follow-ups, ensuring timely completion without manual tracking.

Now, let’s come to the how. If you want to send this form in an email, you can go to the templates tab on Mailmodo and choose a template to start with or start from scratch. You can then choose to add a pre-built form from the forms tab and fill in the specifics, or create a new form on your own.

Create and send interactive hotel registration form in emails

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You can then customize the rest of the email and save it. Once you've done this, you can test the form and send it to your recipients straight from Mailmodo. Check out the interactive demo below.

How to increase submissions for your employee registration form

Here are some ideas that you can implement to increase the submissions of your employee registration form.

  • Allow users to fill out the form within the email
  • Keep the number of fields limited by asking only for essential information
  • Use multiple-step forms with a progress bar if your form has many fields

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