Employee Complaint Form Template

What is an employee complaint form?

An employee complaint form is an online form used by employees to formally submit grievances or issues they are facing in the workplace to their employer. It allows employees to voice their concerns, provide details about the problem, and request action or resolution from management.

Important fields to include in an employee complaint form

Here are some key fields that you can include in your employee complaint form. You can customize these fields according to your specific needs.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full name	To identify the employee	Optional	Text
Employee ID	To identify the employee	Optional	Text
Department	To categorize the complaint	Compulsory	Dropdown
Nature of complaint	To understand the issue	Compulsory	Dropdown
Date of issue	To record when the incident occurred	Optional	Date
Individuals involved	To identify other parties involved	Optional	Text
Incident description	To provide details of the complaint	Compulsory	Text
Addressed with manager	To know if the employee has informed their manager	Compulsory	Dropdown
Desired resolution	To understand the outcome desired by the employee	Compulsory	Text
Anonymity preference	To respect the employee's privacy	Compulsory	Dropdown
Additional comments	To allow for any other relevant information	Optional	Text

How can I create an employee complaint form?

You can create an employee complaint form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send an employee complaint form in an email?

Before we get into the how, let’s understand the why.

Why should you send this form in an email?

Inserting your employee complaint form in your emails allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc., increasing the number of submissions.

For example, Razorpay increased their survey responses by 257% by emailing feedback forms using Mailmodo.

Now, let’s come to the how.

If you want to send this employee complaint in an email, you can use Mailmodo. Mailmodo is an all-in-one interactive email marketing platform that lets you create and send such interactive forms in email without any coding. Here’s an interactive demo to get you started.

How to increase submissions for your employee complaint form

You can increase the submissions of your employee complaint form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.