New User Request Form Template

What is a new user request form?

A new user request form is an online form that enables users to submit requests for access, services, or information. It typically includes fields for personal details, such as name, email, and reason for the request, and facilitates efficient processing and tracking of user submissions.

Important fields to include in a new user request form

Here are some key fields that you can include in your new user request form. You can customize these fields according to your specific needs.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full name	To identify the user	Compulsory	Text
Employee ID	Unique identifier for the user	Compulsory	Text
Department/team	To assign access permissions	Compulsory	Dropdown
Job title	To determine the user's role within the organization	Compulsory	Text
Access type	To specify the type of access being requested	Compulsory	Dropdown
Requested access	To specify the applications or systems the user needs access to	Compulsory	Text
Reason for Request	To justify the need for the access	Compulsory	Text
Temporary/permanent request	To specify the duration of the access request	Compulsory	Dropdown
End date for temporary access	To specify the end date for temporary access	Optional	Date selector
Manager/supervisor approval	To verify if the request has been approved by the appropriate authority	Compulsory	Text
Additional notes/requirements	To understand any additional information or special requirements for the request	Optional	Text

How can I create a new user request form?

You can create a new user request form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send a new user request form in an email?

Before we get into the how, let’s understand the why.

Why should you send this form in an email?

Inserting your new user request form in your emails allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc., increasing the number of submissions.

For example, Razorpay got 257% higher survey responses by sending interactive emails using Mailmodo.

Now, let’s come to the how.

If you want to send this new user request form in an email, you can use Mailmodo. Mailmodo is an all-in-one interactive email marketing platform that lets you create and send such interactive forms in email without any coding. Here’s an interactive demo to get you started.

How to increase submissions for your new user request form

You can increase the submissions of your new user request form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.