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Event Planning Form Template
Simplify event planning with this user-friendly event planning form template for seamless organization, attendee management, and successful event execution.
What is an event planning form?
An event planning form is an online form that gathers information from users interested in organizing an event. It collects details such as event type, date, location, and attendee preferences to help streamline the planning process and ensure a successful event.
Important fields to include in an event planning form
Here are some key fields that you can include in your event planning form. You can customize these fields according to your specific needs.
Field Name | Why to Collect | Compulsory/Optional | Input Type |
---|---|---|---|
Full name | To address the attendee correctly | Compulsory | Text |
Email address | To send event details and updates | Compulsory | |
Mobile number | To contact the attendee if needed | Compulsory | Phone number |
Type of event | To understand the nature of the event | Compulsory | Dropdown |
Expected date | To schedule and plan effectively | Compulsory | Date selector |
Venue/location | To organize the event logistics | Compulsory | Text |
Number of guests | To accommodate the guests appropriately | Compulsory | Number |
Estimated budget | To plan services within budget | Compulsory | Number |
Required services | To provide necessary event services | Compulsory | Checkbox |
Specific themes | To incorporate client preferences | Optional | Text |
Primary goal/purpose | To align event planning with goals | Optional | Text |
Permits/legal approvals | To ensure event compliance | Optional | Radio buttons |
Cultural/dietary requirements | To cater to specific needs | Optional | Text |
Additional details | To capture any special instructions or requests | Optional | Text |
How can I create an event planning form?
You can create an event planning form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.
How can I send an event planning form in an email?
Before we get into the how, let’s understand the why.
Why should you send this form in an email?
Inserting your event planning form in your emails allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc., increasing the number of submissions.
For example, BluSmart saw a 35% increase in responses by sending interactive emails using Mailmodo.
Create and send interactive event planning form in emails
Now, let’s come to the how.
If you want to send this event planning form in an email, you can use Mailmodo. Mailmodo is an all-in-one interactive email marketing platform that lets you create and send such interactive forms in email without any coding. Here’s an interactive demo to get you started.
How to increase submissions for your event planning form
You can increase the submissions of your event planning form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.
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