Event Planning Form Template

What is an event planning form?

An event planning form is an online form that gathers information from users interested in organizing an event. It collects details such as event type, date, location, and attendee preferences to help streamline the planning process and ensure a successful event.

Important fields to include in an event planning form

Here are some key fields that you can include in your event planning form. You can customize these fields according to your specific needs.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full name	To address the attendee correctly	Compulsory	Text
Email address	To send event details and updates	Compulsory	Email
Mobile number	To contact the attendee if needed	Compulsory	Phone number
Type of event	To understand the nature of the event	Compulsory	Dropdown
Expected date	To schedule and plan effectively	Compulsory	Date selector
Venue/location	To organize the event logistics	Compulsory	Text
Number of guests	To accommodate the guests appropriately	Compulsory	Number
Estimated budget	To plan services within budget	Compulsory	Number
Required services	To provide necessary event services	Compulsory	Checkbox
Specific themes	To incorporate client preferences	Optional	Text
Primary goal/purpose	To align event planning with goals	Optional	Text
Permits/legal approvals	To ensure event compliance	Optional	Radio buttons
Cultural/dietary requirements	To cater to specific needs	Optional	Text
Additional details	To capture any special instructions or requests	Optional	Text

How can I create an event planning form?

You can create an event planning form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send an event planning form in an email?

Before we get into the how, let’s understand the why.

Why should you send this form in an email?

Inserting your event planning form in your emails allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc., increasing the number of submissions.

For example, BluSmart saw a 35% increase in responses by sending interactive emails using Mailmodo.

Now, let’s come to the how.

If you want to send this event planning form in an email, you can use Mailmodo. Mailmodo is an all-in-one interactive email marketing platform that lets you create and send such interactive forms in email without any coding. Here’s an interactive demo to get you started.

How to increase submissions for your event planning form

You can increase the submissions of your event planning form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.