Event Proposal Form Template

What is an event proposal form?

An event proposal form is a digital form used to outline the details of an event, including its purpose, budget, and logistics. This form is typically submitted to event planners, venues, or sponsors for approval and funding.

Important fields to include in an event proposal form

Here are some key fields that you can include in your event proposal form. You can customize these fields according to your specific needs.

Field Name	Why to Collect	Compulsory/Optional	Input Type
Full name	To address the event proposer	Compulsory	Text
Email address	For communication purposes	Compulsory	Email
Mobile number	For contact purposes	Compulsory	Phone number
Event title	To identify the event	Compulsory	Text
Event date	To schedule the event	Compulsory	Date selector
Event location	For venue arrangements	Compulsory	Text
Event type	To understand the nature of the event	Compulsory	Dropdown
Target audience	To tailor the event to the audience	Compulsory	Text
Expected number of attendees	For logistical planning	Compulsory	Number
Event objectives/goals	To set expectations and measure success	Compulsory	Text
Event budget	For financial planning	Compulsory	Text
Services required	To provide necessary resources	Compulsory	Checkboxes
Event theme/style	To create a cohesive event experience	Optional	Text
Event timeline/schedule	To plan the flow of the event	Optional	Text
Branding/marketing needs	To promote the event	Optional	Text

How can I create an event proposal form?

You can create an event proposal form using any online tool that allows you to create forms, like Google Forms, Typeform, etc. You can also use Mailmodo to create and send forms in your emails.

How can I send an event proposal form in an email?

Before we get into the how, let’s understand the why.

Why should you send this form in an email?

Inserting your event proposal form in your emails allows you to reach out to your existing email list and have them fill out the form within the email itself. This reduces friction and cuts down on multiple steps like redirects, logging in to another page, etc., increasing the number of submissions.

For example, BluSmart saw a 35% increase in responses by sending interactive emails using Mailmodo.

Now, let’s come to the how.

If you want to send this event proposal form in an email, you can use Mailmodo. Mailmodo is an all-in-one interactive email marketing platform that lets you create and send such interactive forms in email without any coding. Here’s an interactive demo to get you started.

How to increase submissions for your event proposal form

You can increase the submissions of your event proposal form by making them user-centric and easy to complete. We’ve created an exclusive guide that discusses 12 things you can do to increase form submissions.