Meeting booked

Meeting Booked email flow

What is Meeting booked email flow?

Send this sequence to those who have booked a meeting with you or your real estate agent. Customize the copy of these emails for buyers and sellers.

🎯 The goal of this sequence

  • Boost meeting attendees

  • Understand your audience's pain points and interests to nurture them

Recommended emails in this sequence: 4 emails

Optimum flow time: 1 week

Emails in this sequence

Email # 1: Confirmation email

📩 Why this email

Once a potential buyer books a meeting with your agent, send them a triggered email to acknowledge or confirm the booking.

Best practices

Remind them to add it to their calendars (if it is not automatic).

Email # 2: Reminder - 1 day to go

📩 Why this email

Builds anticipation. It also helps remind people if they have forgotten and gives them time to rearrange their schedules to attend the meeting.

Best practices

Mention the date and time along with the time zone for people who haven't opened the previous reminder email.

Email # 3: Reminder - 1 hour to go

📩 Why this email

Remind them that the meeting is just around the corner. "Can't wait to meet you."

Email # 4a: Post-meeting follow-up

📩 Why this email

After the meeting, email them to stay in touch with your prospects and nudge them towards purchase. This email is usually not automated. The agent should personalize and send this email to prospects.

Email # 4b: Reschedule

📩 Why this email

Send this email to people who didn't attend the meeting to allow them to rebook an appointment.

💡 Recommendation

Send them a Calendly invite that allows them to schedule the meeting at a convenient time within the email itself. Check out how you can do that.

⛔ Sequence exit:

For buyers, based on their actions, move them to property recommendation, open house, or post-purchase. For sellers, send them to the new listing series if they have successfully listed their property/house on your website after the meeting with the agent.

Talk to an email expert. Need help? Schedule an email consultation. Don't worry; it's on the house.

Automate emails
without the chaos

Create automation in minutes with Mailmodo's prebuilt journey

Targeted automated email sequences have helped increase feature adoption
Ike Baldwin
Account Manager at Whop

How to use this template in your email marketing stack?

Use the information in this flow to create one on Mailmodo and start sending the campaigns today.

Other popular email flows

Related email templates you like

Need help to set up your lifecycle email flows?

Book a consultation call with us

mailmodo bulletin

All about email automations

Check out our in-depth curated guides on email automation to build better user journeys


A Beginner's Guide to Email Automation to Build Amazing Email Flows

Are you an email marketer who manually sends all your email campaigns (welcome, promotional, onboarding, etc.) to your subscribers?

~6 min read


A Complete Guide to Marketing Automation

Nowadays, business owners prioritize investments in marketing technologies as they attempt to fulfill rising expectations for personalization to improve the...

~8 min read


Automate your emails with Mailmodo's pre-built journeys

Automate time-based drip series, Track the reach of your automated campaigns, Drag and drop workflows with our visual builder

~5 min read