Have you ever been in a situation where you faced difficulty in ending the email? Or were you too confused as to how you can complete a particular conversation in an email? Did you ever feel that you could have ended the email in a better way to get a much better outcome?
This article will hold your hand as a friend and guide you on how to end an email appropriately
An email closing is the last thing the audience will read. However, if you do not want to lose your readers, clients, customers, or colleagues in your professional life, then please read this article for guidance to an effective email closing.
We present before you four types of email closing that work in the majority of the professional situations today.
We all love it when someone expresses gratitude towards us. It makes us feel valuable, and it puts our hard work to rest. It also creates a kind of positivity.
While all this is true, there are times when the idea of saying thank you in advance before the actual work is done may sound a bit pushy.
To avoid a situation like this where you are trying to say thank you but appear to be pushy, use the closings given below:
This email sign-off works best when someone has assisted effectively or when you want to indirectly tell them that you may need their assistance in the future as well.
When someone has invested their time, energy, or emotions or just gone out of their way to make you feel comfortable, this email sign-off can do wonders for you. It is a sign that you are a courteous person, and their efforts have not gone unnoticed.
Similar to the previous one, the only difference is that this is more personalized.
This shows that you are not only grateful but are ready to walk that extra mile to help your colleague, friend, or team member.
Sentences like these are why relationships in the corporate world are intact. Expressions like these can make your friends, colleagues, and team members look forward to working with you.
This email closing is a simple yet beautiful way to express your thanks and appreciation.
You can use this email closing with your very close friends, team members, and colleagues with whom you share a great friendship and rapport.
Yes, we are not at a party, but if you share high energy with your tribe, Cheers is the way to go. It is used across different cultures.
When you want to wrap up something and request things from the recipient, this is the best way to end the conversation.
A friendly email that sounds very genuine and sweet.
Try this, the concerned person will remember you for life. It is just the perfect way to cheer anyone up.
This casual conversation shows that you are very approachable and always ready to help.
This is an email closing to let the other person know that you are willing to catch up with them for work or personal purposes in the future. For example, it’s best to make a polite exit when another person participates in a new project.
An encouraging email to show your colleagues that you are on the positive side. It can motivate your colleagues to a great extent.
If you know that your friend is a fan of a particular group, show them that you are also rooting for the same team, and this will also give them a sense of belongingness.
You can use this email closing to develop healthier relationships in your professional world. A few of the safest professional email sign-offs relevant today are as follows:
Best: This is the most globally used email sign-off today.
Best regards: The same as the previous one, but sounds a bit more professional.
Kind regards: Kind regards is a more formal variation of best regards.
Regards: An ending that can never go wrong.
Sincerely: A bit out of fashion but still professional sign-off.
Thank you: The same as “thanks” but more appropriate for professional emails.
Respectfully: This is a safe bet while addressing your seniors
As ever: This is an excellent example of email closing to use with people you have built good working relationships with, and it reassures your network that all is good between you two.
Try out these email closings for better click rates and chances of a response.
Use this email sign-off when you want the person you are interacting with to spare some time for you to discuss something significant.
Use this email sign-off when you look forward to working with a particular team or a person. You have worked with them previously, and this time it is a new project.
Use this email sign-off when you are constantly in touch with this person via phone or skype and eagerly looking forward to confirming the next meeting.
Use this email when you are very serious about working with a particular team or individual and expect the same kind of understanding and participation.
Some of the email closings to avoid are given below:
An email signature that starts with "yours"; be it "yours indeed", "yours sincerely", "yours faithfully" strikes to be fake or sounds like a marriage proposal or just plain and abrupt.
When someone takes time out to read an email, we must respect that. It does not take much effort to write “thanks” instead of“ thnx” If you are not bothered to write a few extra lines, why would anybody be bothered to read the content in the email.
Sign-offs such as “ looking forward to hearing from you” can come across as very demanding and passive-aggressive and can put you in a waiting position, unable to act until you have heard from them.
The problem with “ I look forward to hearing from you “ is that it removes you from the active role and puts you in a subservient position.
Now all you are doing is waiting passively for the response rather than moving the email forward, and your recipient may not even know what you want from them.
A lot of people consider the worst sign-off as none at all. It may work with a colleague you send dozens of messages to every day, but it’s best to make a polite exit consequently, even if you know the recipient very well.
The best practices of email closing will guide you in challenging situations. Please continue reading for a better understanding of effective email closing.
Never forget to include your name, company logo, designation, relevant social media links, and contact information.
If it is a friendly relationship, end the email in a warm tone. If it is a serious and professional relationship, do the same.
You need to be careful about spelling or typos while writing an email. Any spelling mistake from your side might create an impression of you being casual or inattentive.
Always write a follow-up email to correct your error and maintain a good appearance with your network.
Is it essential to add your Facebook or Instagram account while emailing? Is the size of your logo too big or distracting? Please check such minute details while sending an email. Make sure your email does not appear too flashy or distracting.
Use your creativity to customize your email -sign off and keep changing it from time to time to maintain the spark alive.
Let the email receiver know how much you love a particular color or template. Also, try and personalize your email closing, which will help them recall your message and build stronger connections.
Adding a call-to-action in your email will keep the email reader engaged and help them remember the email’s agenda.
With a/b testing, you can try sending one variation of email closing to one group of subscribers and another variation to another group. And then, see which got the more clicks and use that closing in the future.
These email closings will never disappoint you and help you maintain good relationships. You just have to figure out what situation calls for which closing. You can't go "cheers, mate" to the CEO of Twitter and neither can you end with "yours truly" to your childhood buddy.