Have you ever been in a situation where you faced difficulty in ending the email? Or were you too confused as to how you can complete a particular conversation in an email? Did you ever feel that you could have ended the email in a better way to get a much better outcome?
This guide will hold your hand as a friend and lead you on how to end an email appropriately.
Table of contents
Four types of email closings that work today
We present before you four types of email closing that work in the majority of the professional situations today.
1. The one with gratitude
We all love it when someone expresses gratitude towards us. It makes us feel valuable, and it puts our hard work to rest. It also creates a kind of positivity.
While all this is true, there are times when the idea of saying thank you in advance before the actual work is done may sound a bit pushy.
To avoid a situation like this where you are trying to say thank you but appear to be pushy, use the closings given below:
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- Thank you for guiding me in the right direction
This email sign-off works best when someone has assisted effectively or when you want to indirectly tell them that you may need their assistance in the future as well.
- Thanks for your consideration
When someone has invested their time, energy, or emotions or just gone out of their way to make you feel comfortable, this email sign-off can do wonders for you. It is a sign that you are a courteous person, and their efforts have not gone unnoticed.
- I appreciate your help in this matter
Similar to the previous one, the only difference is that this is more personalized.
- Thanks, and let me know if there are any issues
This shows that you are not only grateful but are ready to walk that extra mile to help your colleague, friend, or team member.
- Excellent working with you or lovely speaking to you
Sentences like these are why relationships in the corporate world are intact. Expressions like these can make your friends, colleagues, and team members look forward to working with you.
- With gratitude
This email closing is a simple yet beautiful way to express your thanks and appreciation.
2. The one with casual sign-offs
You can use this email closing with your very close friends, team members, and colleagues with whom you share a great friendship and rapport.
Yes, we are not at a party, but if you share high energy with your tribe, Cheers is the way to go. It is used across different cultures.
When you want to wrap up something and request things from the recipient, this is the best way to end the conversation.
- Happy weekday
A friendly email that sounds very genuine and sweet.
- Have a wonderful weekend
Try this, the concerned person will remember you for life. It is just the perfect way to cheer anyone up.
- Drop me a line if you have any questions
This casual conversation shows that you are very approachable and always ready to help.
- See you around
This is an email closing to let the other person know that you are willing to catch up with them for work or personal purposes in the future.
For example, it’s best to make a polite exit when another person participates in a new project.
- Sending you good vibes
An encouraging email to show your colleagues that you are on the positive side. It can motivate your colleagues to a great extent.
- Go (prospect's favorite sports team)
If you know that your friend is a fan of a particular group, show them that you are also rooting for the same team, and this will also give them a sense of belongingness.
3. The one with professional email sign-offs
You can use this email closing to develop healthier relationships in your professional world. A few of the safest professional email sign-offs relevant today are as follows:
Best: This is the most globally used email sign-off today.
Best regards: The same as the previous one, but sounds a bit more professional.
Kind regards: Kind regards is a more formal variation of best regards.
Regards: An ending that can never go wrong.
Sincerely: A bit out of fashion but still professional sign-off.
Thank you: The same as “thanks” but more appropriate for professional emails.
Respectfully: This is a safe bet while addressing your seniors.
As ever: This is an excellent example of email closing to use with people you have built good working relationships with, and it reassures your network that all is good between you two.
4. Your vibe attracts your tribe
Try out these email closings for better click rates and chances of a response.
- Hoping for a spot in your calendar
Use this email sign-off when you want the person you are interacting with to spare some time for you to discuss something significant.
- Eager to continue our collaboration
Use this email sign-off when you look forward to working with a particular team or a person. You have worked with them previously, and this time it is a new project.
- Hope to speak to you soon
Use this email sign-off when you are constantly in touch with this person via phone or Skype and eagerly looking forward to confirming the next meeting.
- Excited to be working with you on [project]
Use this email when you are very serious about working with a particular team or individual and expect the same kind of understanding and participation.
Email closings to avoid
Some of the email closings that you should avoid are:
● Anything with "yours"
An email signature that starts with "Yours"; be it "Yours indeed", "Yours sincerely", "Yours faithfully" strikes to be fake or sounds like a marriage proposal, or is just plain and abrupt.
When someone takes time out to read an email, we must respect that. It does not take much effort to write “thanks” instead of“ thnx” If you are not bothered to write a few extra lines, why would anybody be bothered to read the content in the email.
Related guide: 30 Most Commonly Used Email Abbreviations and Acronyms
● Anything that can feel passive-aggressive
Sign-offs such as “Looking forward to hearing from you” can come across as very demanding and passive-aggressive and can put you in a waiting position, unable to act until you have heard from them.
The problem with “I look forward to hearing from you" is that it removes you from the active role and puts you in a subservient position.
Now all you are doing is waiting passively for the response rather than moving the email forward, and your recipient may not even know what you want from them.
● Say something
A lot of people consider the worst sign-off as none at all. It may work with a colleague you send dozens of messages to every day, but it’s best to make a polite exit consequently, even if you know the recipient very well.
Best practices for email closings
The best practices of email closing will guide you in challenging situations. Please continue reading for a better understanding of effective email closing.
✅ Provide personal information
Never forget to include your name, company logo, designation, relevant social media links, and contact information.
✅ Recollect your relationship and write accordingly
If it is a friendly relationship, end the email in a warm tone. If it is a serious and professional relationship, do the same.
✅ Check for spellings
You need to be careful about spelling or typos while writing an email. Any spelling mistake from your side might create an impression of you being casual or inattentive.
Always write a follow-up email to correct your error and maintain a good appearance with your network.
✅ Do not overdo it
Is it essential to add your Facebook or Instagram account while emailing? Is the size of your logo too big or distracting? Please check such minute details while sending an email. Make sure your email does not appear too flashy or distracting.
✅ Use different sign-offs
Use your creativity to customize your email -sign off and keep changing it from time to time to maintain the spark alive.
✅ Make it personal
Let the email receiver know how much you love a particular color or template. Also, try and personalize your email closing, which will help them recall your message and build stronger connections.
✅ Add a call-to-action
Adding a call-to-action in your email will keep the email reader engaged and help them remember the email’s agenda.
✅ A/b testing
With a/b testing, you can try sending one variation of email closing to one group of subscribers and another variation to another group. And then, see which got the more clicks and use that closing in the future.
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These email closings will never disappoint you and help you maintain good relationships. You just have to figure out what situation calls for which closing. You can't go "Cheers, mate" to the CEO of Twitter and neither can you end with "Yours truly" to your childhood buddy.