9 Best Email Service Providers to Use in 2024

BySuryanarayan Pal


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When selecting an email service provider for your business, the abundance of options can be overwhelming. Whether choosing a seasoned provider with decades of experience or a newcomer, finding the right fit is crucial. Fortunately, there are quality free options available.

To simplify the decision-making process, Mailmodo experts have conducted thorough research and testing on various providers, compiling information on features, pricing, and use cases. Consider your specific needs, desired features, pricing, service quality, and customer support when making your decision. Understanding both personal and professional requirements will guide you in choosing the provider that aligns with your expectations.

Disclaimer: The information below is accurate as of 23 November 2023.

Table of contents

Best email service providers: features & pricing comparison

Before we dive into the details go through the brief comparison table to quickly know all the email providers, pricing, and if it's best for you or not.

Email Provider Best for G2 Rating Pricing
Gmail Overall communication 4.5/5 Free plan available
Paid plans start from $8/user/month
Outlook Business Integration 4.4/5 Free plan available
Paid plans start from $17/user/year
Yahoo Mail User-Friendly interface 4.2/5 Free plan available
Paid plans start from $5 /user/month
Neo Advanced security features 4.3/5 Paid plans starting at $2/user/month
Zoho Mail Small businesses and Collaboration 4.5/5 Free plan available
Paid plans start from $0.70/user/month billed annually
Titan High level security encryption 4.7/5 Premium plans tailored for security $2/user/month
ProtonMail Privacy-focused users 4.6/5 Free plan available
Premium plans startfrom $9/month
Hostinger Web-hosting clients 4.1/5 Included with hosting plans $8/mailbox
HostGator Web-hosting clients 4.0/5 Included with hosting plans $0.35/month

Now, let's go through each one with detailed information and review.

9 best email service and account providers

1. Gmail

Gmail needs no introduction since it is one of the most popular email clients. Along with an awesome email client, a Gmail account provides various collateral benefits that increase productivity.

From its intuitive user interface to powerful organizational tools, Gmail provides a user-friendly experience. The robust spam filtering system ensures that your inbox remains clutter-free, allowing you to focus on what matters most. The integration with other Google services, such as Google Drive and Google Calendar, streamlines collaboration and time management.

Who should use:

Gmail is suitable for individuals and businesses looking for a user-friendly and widely used email service with robust features, seamless integration with Google Workspace, and ample storage capacity.


  • 15 GB storage (personal email) and 30 GB storage (business) shared across Gmail, Google Drive, and Google Photos.

  • Advanced spam filter capabilities.

  • Modern and easy-to-use user interface.

  • Integrates well with other Google services such as Google Docs, Google Sheets, Google Meet, and Google Calendar.

  • Highly secured and sends immediate alerts in case of suspicious activity.

  • Most websites only allow you to sign in with a Gmail address. So having one can have these benefits as well, apart from its email service.


  • Free for a personal account.

  • Gmail offers three monthly business plans:

Plans Pricing Limitations
Business Plus $16.56/user/month Customization options may be limited, restricting businesses with specific needs that fall outside the predefined features.
Business Standard $8.83/user/month Businesses with higher security and collaboration requirements may find the standard plan to be less comprehensive.

2. Outlook

Outlook, formerly Hotmail, integrates with Microsoft services like OneDrive, Office Online, and Skype. Users benefit from seamless file sharing, document editing, video calls, shared calendars, focused inbox, and cross-device accessibility, providing a user experience comparable to Gmail.

Who should use:

If you have already invested your money into Microsoft apps, using an Outlook email account can provide a well-integrated experience.


  • 15 GB storage for personal email, and 50 GB storage for Microsoft 365 Subscribers.

  • Enterprise-grade security with data encryption in your mailbox.

  • Access to Office apps for free.

  • Built-in calendar to track scheduled meetings.

  • Task management with Microsoft To-Do.

  • Ability to use Skype directly from the inbox.


  • Free for a personal account.

  • Outlook comes with three monthly Microsoft 365 plans:

Plan Pricing Limitations
Business Premium $20.76/user/month Some users may find that the extensive features offered in the Business Premium plan exceed their requirements, making it a less cost-effective option.
Business Standard $11.76/user/month Certain advanced features available in the Premium plan may not be included in the Standard plan.
Business Basic $5.69/user/month Users opting for the Business Basic plan may experience limitations on advanced features available in higher-tier plans.

3. Yahoo Mail

Yahoo Mail, among the oldest email services, offers unparalleled storage capacity, with a focus on 1 TB for personal and business use, including attachments. The platform boasts enterprise-grade security featuring data encryption within mailboxes, albeit having experienced data breaches in the past.

Who should use:

Ideal for individuals and businesses needing substantial email storage, especially those dealing with large attachments. Users seeking customization options, automated inbox organization, and calendar integration will find value in Yahoo Mail.


  • 1 TB storage for personal and business emails, attachments included.

  • Enterprise-grade security with mailbox data encryption.

  • Additional security features, despite historical data breaches.

  • Customization options for a personalized user experience.

  • Automated tools for clutter-free inbox management.

  • Calendar integration for seamless meeting scheduling.


  • Free for personal accounts.

  • Monthly paid plans:

Plan Pricing Limitations
Yahoo Mail Plus $5/month Users opting for the paid plan should be aware that additional premium features may have usage restrictions.

4. Neo

Neo is a professional email service offering users customized email addresses with a unique co. site extension. Additionally, it facilitates the creation of a single-page website on the same URL as the email for a quick online brand presence.

Who should use:

Ideal for individuals and businesses seeking professional email solutions with personalized domain-like addresses, even without owning a domain name.


  • Professional email accounts with co. site extension.

  • Read Receipts feature for email acknowledgment.

  • Priority Inbox with distinct tabs for organizing crucial emails.

  • Non-intrusive Follow-up Reminders to prevent overlooking responses.

  • Send Later utility to schedule email dispatch at preferred times.


Plan Pricing Limitations
Business Plus Starting at $4.99/user/month Lack of website features and customization constraints may occur
Business Starter Starting at $2.49/user/month Lack of advanced features and user scalability

5. Zoho Mail

Zoho Mail, part of the robust Zoho software suite, offers seamless integration with other Zoho products, fostering unified inbox management.

Who should use:

Ideal for organizations utilizing Zoho CRM, seeking a unified solution for efficient email communication and integration.


  • Storage options ranging from 5 GB (Free Forever Plan) to 50 GB for Mail Lite, Mail Premium, and Workspace plans.

  • Reliable 99.9% uptime and top-notch security.

  • Custom business email addresses, easy migration from other providers, and integration with Zoho CRM.

  • Unique feature: Social integration with Streams for a dynamic mailbox experience.


  • Free plan: Free for 5 users.

  • Paid plans:

Plan Price Limitations
Workplace $1.99/user/month billed annually Billed for a minimum of 5 users, with Limited Streams Integration.
Mail Premium $2.39/user/month billed annually Priority Customer Support whichi is Limited to email support during business hours.
Mail Lite $0.79/user/month billed annually Certain third-party integrations may be limited in the lower-tier plans.

6. Titan

Titan is a highly-rated email platform designed to foster meaningful customer relationships for small businesses and professionals.

Who should use:

Ideal for small businesses and professionals seeking to establish and enrich customer relationships through effective email communication.


  • Email templates for efficient reuse of commonly sent emails.

  • Schedule send feature to send emails at optimal times.

  • Read Receipts notify users when their sent emails are read.

  • Follow-up Reminders for proactive engagement after no response.


Plan Price Limitations
Titan Business Premium $2.45/user/month Email Storage Limit: Up to 10 GB per user.
Monthly Email Sending Limit: 5,000 emails per user.
Access to Advanced Templates: Limited to 20 templates.
Titan Business Pro $2/user/month Email Storage Limit: Up to 5 GB per user.
Monthly Email Sending Limit: 2,500 emails per user.
Access to Advanced Templates: Limited to 10 templates.

7. ProtonMail

Proton Mail, renowned for its commitment to privacy, operates under strict Swiss laws, ensuring secure email communication.

Who should use:

Ideal for individuals with deep privacy concerns, especially those prioritizing end-to-end encryption and Swiss server protection.


  • Storage options ranging from 500 MB to Flexible, depending on the plan.

  • Daily message limits for Basic Plus accounts, while Visionary plan offers unlimited messaging.

  • End-to-end encryption and zero access to secure emails.

  • Encrypted calendar and drive for secure event and document management.

  • Modern design for efficient work.


  • Free for a basic account.

  • Paid plans:

Plan Price Limitations
Unlimited $9.99/month Limited messaging/mails.

If privacy and security are paramount and you appreciate supporting open-source software, ProtonMail is a recommended choice.

8. Hostinger

Hostinger, established in 2004, offers domain and hosting services. It provides secure email accounts, whether or not you purchase domain and hosting services from Hostinger.

Who should use:

Ideal for those seeking hassle-free email services, especially if already using or planning to use Hostinger for domain and hosting needs.


  • Business Email: 10 GB storage

  • Enterprise Email: 30 GB storage, two mail spam filters

  • Google Workspace Email: 30 GB storage, antivirus checks

  • Fast, secure, and spam-free webmail access

  • Webmail accessible on multiple devices


Plan Price Limitations
Enterprise Email $29.99/mailbox Limited to 30 GB storage, no option to purchase additional space.
Professional $11.99/mailbox Limited to 10 GB storage, with no option for expansion.
Starter $8.39/mailbox Limited to 5 GB storage, suitable for basic email needs.

9. HostGator

HostGator is an affordable hosting provider specializing in WordPress, offering collateral benefits for business email addresses.

Who should use:

Ideal for individuals and businesses seeking budget-friendly WordPress hosting with the added advantage of business email features.


  • 5 GB of free storage.

  • Inbuilt virus protection for inbox security.

  • Accessible email accounts on any device.

  • Strong spam filters to prevent fraudulent emails.

  • Calendar and Contacts integration for streamlined email and meeting management.


HostGator does not provide free plans. Pricing is $0.35 per month per user when purchased for a 12-month duration.

Wrapping up

Email is evolving quickly, and email providers develop new services every day. As you have seen above, some email providers even provide integrated tools to get things done much faster. Hopefully, this guide was helpful to you when choosing the best email providers that meet your needs.

If you have created a business email and plan to send an email campaign, check out our guide to create a winning email campaign.


An email service provider (ESP) is a company that offers email hosting services, allowing users to create and manage email accounts. ESPs provide the infrastructure for sending, receiving, and storing emails.

The best email providers often depend on individual needs. Popular choices include Gmail, Outlook, Yahoo, Zoho, and ProtonMail. Factors like features, security, and user interface contribute to their popularity.

Some of the best free email service providers include Gmail, Outlook, and Yahoo Mail. These platforms offer essential features without requiring a subscription fee.

Look for end-to-end encryption, two-factor authentication, spam filters, and robust privacy policies. A reputable provider should prioritize security to safeguard your personal and sensitive information.

Consider factors such as your usage patterns, desired features (e.g., collaboration tools, security measures), user interface preferences, and whether you need a free or premium service. These aspects will help you find an email provider that aligns with your requirements.

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