Your One-Stop Guide For B2B Email Marketing to Drive Sales

ByNupur Mittal


Linkedin logo
Twitter logo
copy link
Facebook logo
Whatsapp logo
Pinterest logo
mail logo

Should I have a B2B email marketing strategy, or should I just cold-email prospective leads? Which one is easy to implement and will give me results?

If you are asking such questions, chances are you are still skeptical about using email marketing for B2B. A common misconception is that the latter is easy to execute; just pick leads and send them emails. But converting those leads into prospective customers won't happen with this approach. You need an effective B2B email marketing strategy for that.

That's what we will be covering in this guide. We will uncover the basics of B2B emails and then move on to actionable strategies with great B2B email examples you can take inspiration from.

Table of contents

What is B2B email marketing?

B2B or business-to-business email marketing involves sending emails to business owners or professionals rather than individual customers. You generate B2B leads, nurture them with email campaigns, and convert them into Marketing Qualified Leads (MQLs)** for the sales team.

For example, if you are an email service provider, your target audience can be influencers, startups, and marketers who want to send emails to their customers using your services.

While reaching out to the B2B audience, you should:

  • Understand their pain points.

  • Let the recipient know how your product/service can help them.

  • Back up your pitch with case studies, testimonials, and data.

  • Keep updating them with new features and functions.

B2B email marketing involves your marketing and sales team. While the marketing team develops email campaigns to generate MQL, the sales team converts qualified leads into paying customers.

Why should you use email marketing for B2B?

The DMA 2021 Marketer Email Tracker suggests that email marketing is one of the highest revenue-generating channels, as email ROI increased from 47.75 USD in 2020 to 51.52 USD in 2021.

This makes emails an economical marketing channel, as you can get more conversions and results by investing fewer resources. And with the emergence of artificial intelligence, automation, and machine learning, your work gets greatly reduced once you meticulously set up your email campaign.

Moreover, as per Backlinko, 59% of B2B marketers cite email as their top channel for revenue generation due to higher ROI. And Content Marketing Institute reveals that 87% of B2B marketers say email is one of their top free organic distribution channels.

Besides, email offers you direct communication, and you can create campaigns for specific segments, unlike social ads, which are shown to a large audience.

So, you will miss out on a lot if you are not implementing email marketing in your marketing strategy to capture B2B leads and drive sales.

B2B vs. B2C email marketing

Before moving forward, we must clarify the difference between B2B and B2C email marketing approaches.

Both B2B and B2C aim to build a lasting relationship with their customers, retain them, and generate revenue. But, there are some differences in the email marketing approach, which we clarify in the table below:

Basis B2B B2C
Target audience Decision-makers or stakeholders associated with an organization. Individuals.
Decision makers Many teams, such as the sales and marketing teams, are involved before they process the purchase of your product or service. No other party is involved other than the individual customer.
Goal Educate the reader about your product/service, nurture them, move them from MQL to SQL and move them through the sales funnel to convert into paying customers. The main purpose is to push the recipient towards making a purchase.

How to create compelling B2B email campaigns

Follow the below-mentioned steps to create an effective email marketing campaign for B2B leads:

1. Determine trackable goals and the right KPIs.

The first thing to consider is defining the goals or objectives you want to achieve through email marketing campaigns. These goals are the foundation for planning, creating, and executing your B2B strategy. Your B2B goals can be to get more demo bookings and overall signups, generate MQL for the sales teams, reach new personas, etc.

Your Key Performance Indicators (KPIs) measure your objectives using different metrics. KPIs can include open rates, click-throughs, and MQL to SQL conversion ratios.

Objective KPIs
Increase brand awareness Monthly traffic to your website through email campaigns
Increase email engagement Open, click-through rate

2. Build empathy and experience map

As an email marketer, identifying your target persona is an effective way to build your email list. This is where the empathy and experience map comes in.

An empathy map consists of questions you should answer to help you build your target market, depending on your industry and objectives. You should try and answer these questions:

  • What are your audience's demographics: Gender, Age group, occupation, company size, ethnicity, etc.
  • Values and beliefs they follow or feel strongly about.
  • Their pain points and how your brand can help solve them.

An empathy map looks something like this:

know your target audience by empathy map

The sole purpose of an experience map is to take a plunge into your customer journey and buyer persona and really understand them. Here are some of the questions you should answer:

  • How does the prospect find you? What's the first point of contact? Do they initiate it or you?
  • What content (articles, webinars, whitepapers, reports) is available to educate the prospect? Does this piece of content answer your prospect's questions? How is this content interesting and informational to them?
  • What little nuggets do you offer to motivate the prospects to opt-in for your email list?

Answering these questions will lead you to your target personas which you can then reach out to through various acquisition strategies and make them part of your email list.

We discuss 11 effective tactics for building a decent-sized email list in our guide - 11 Email Acquisition Strategies to Grow Your Subscriber Database.

3. Select a reliable ESP

Once you have your email list and goals, you must seek the right Email Service Providers (ESP) to run your email campaigns. ESPs will help create, run, and track your email campaigns, giving valuable insights into optimizing future campaigns.

Before you finalize any ESP, make sure it checks all these basic boxes:

  • Fits your budget.

  • Have an extensive analytics tracker.

  • Allow you to send personalized campaigns.

  • Offer integrations.

  • Offers automation.

4. Create relevant email campaigns

Here comes the actionable stage, where your marketing team gets their creative juice flowing, assisted with their target personas.

The experience map that you used to identify your target persona is also helpful in sending email content that is relevant and speaks to your audience. For that, try to answer these questions:

  • Which content will make them more aware and familiar with your services and products?
  • How would you reflect your USP and build trust among your prospective leads?
  • What does the prospect need to know to make an informed decision to convert?
  • What do they need to believe and experience to be delighted to become a client or customer?

Answering these questions will give you ideas for composing your email and what to write in your email copy.

Remember you are sending emails to another business owner, so they will likely identify when you sound too salesy! So, focus on connecting with the first few emails and then study the prospect's interaction with these emails. If they seem interested, nudge them with content that reflects how you help them solve their pain points.

As Ann Handley, Digital marketing pioneer and writer, says,

"Make the customer the hero of your story." - Ann Handley

Because in marketing, no one likes to see a brand-boosting themselves. Instead, what matters is how well you address customers' pain points and develop ways to solve them efficiently and drive their business revenue.

5. Automation is your BFF

We say this because email automation is a great way to drastically reduce your work while increasing your campaign's performance and improving your marketing efforts. But, to leverage automation, you need to plan your email cadence meticulously. For effective email marketing automation, you must study your prospect's behavior and journey and set up a trigger email sequence sent after taking a certain action.

For instance, a potential customer clicked on a link in an email to your educational content, say, an ebook landing page. They downloaded the ebook. Then you can use this data to send the next email, which can be other relevant resources to educate them further.

To ensure you are not overwhelming the reader, define these criteria accordingly:

  • Timing: When to send the next email in the automation series.
  • Cadences: The interval between each email.
  • Frequency: Don't overwhelm the reader by nudging them with frequent emails. It will only push them towards the unsubscribe link. Thus, adhere to a frequency that seems optimal and keeps them engaged.

Best practices to do B2B email marketing the right way

We have suggested 6 major best practices to ensure the effectiveness of your email campaigns:

• Check email deliverability factors

What's the point of putting effort into designing and writing the perfect email just to see it go down the spam folder? To avoid such unjust scenarios, ensure that your emails are actually landing in the inbox. Here are the most important criteria you need to check are:

  • Ensure you pass the email authentication criteria: SPF, DKIM, and DMARC.
  • Avoid using spam trigger words in the subject line such as JACKPOT, FLASH SALE, WIN 100% CASHBACK.

• Make your email personalized to the target recipient

No one likes to receive a non-personalized generic email that sounds like some robot has written it. To stand out in the user's inbox, you need personalization. As per Litmus State of Email Report 2021, 80% of marketers use a prospect's name, company name, and profile data for personalizing emails.

How to Choose an Email Service Provider

Read in detail:

• Send emails at the right time

Giving you a definite day and time to send emails to your B2B will probably not work as timings relate to your industry, target audience, and email types.

But, you can get references from these surveys done by big marketing brands on the best time and day to send emails to B2B leads.

Brand Day of the week Time
Saas Wednesday 2:00-3:00 p.m
Professional services Monday or Tuesday 8:00-10:00 am
Hubspot Saturday 10 am

Finding the right time involves segmenting your leads further based on their position and working hours. This segmentation approach will give you deeper insight into their behavior, increasing opens and clicks.

• Don't forget to add a fallback version of the HTML email

Support for email format and email elements such as images, GIFs, and buttons aren't uniform across email clients. Thus, to avoid embarrassment in front of your prospect, always add a fallback version of your marketing email to improve your customer experience.

For example, if an email client doesn't render your HTML email, you can have a fallback version as a plain text email.

Read in detail about email client support: Can I email

• Track the right data

Tracking email data and qualifying leads based on that data will not work, as it will affect the quality of leads. Instead, use your website analytics, email analytics, and customer relationship management (CRM) analytics to get a holistic view of prospects' behavior and draw insights based on these platforms.

A list of the most widely used tools you can choose from is as follows:

Website analytics tool Email analytics tools CRM
Google analytics Mailmodo analytics Hubspot
Optimizely Litmus analytics Segment
Adobe analytics Mailgun Salesforce

• Preview and test emails for better results

Previewing your emails before you send them is crucial as it will help you identify formatting errors, typos, grammatical mistakes, etc.

Besides, you can create two different versions of a single email and run A/B tests to see which one gets you the better results. Then, you can use that one to send to prospects and get higher engagement.

3 amazing B2B email marketing examples

Here are our three best picks for B2B email, which tick all the right boxes:

1. Invision

Subject line: New for Freehand: Templates for brainstorms, wireframes, and more

Invisions's B2B email

Source: Really Good Emails

What makes it a good B2B email?

  • The subject line is clear, and words like brainstorms and wireframes are common among teams, so it hits right to the point.

  • There is adequate white space which makes graphics and CTA stand out.

  • Each section highlights the benefits of each template.

  • One clear call to action.

2. Pluralsight

Subject line: Got big ideas? 3 productivity hacks for your developers.

Pluralsight's b2b email

Source: Really Good Emails

  • The subject line sums up what to expect in the email.

  • The headline answers the recipient's pain points - they might have ideas but don't know how to execute them.

  • Bullet points improve legibility.

  • Clear call to action.

3. Shopify

Subject line: Join the Shopify Partner Program

Shopify's b2b email promoting their partner program

Source: Really Good Emails

  • The subject line hits right to the point. Not clever.

  • The banner highlights the key benefits of joining the partner program with an actionable CTA right below that.

The banner is enticing enough for the recipient to click on the CTA. But, if they don't, Shopify elaborates on benefits further in the email.

  • Ending an email with a 2nd and similar CTA.

Skyrocket your B2B conversions with AMP emails

Would you believe that you can skyrocket your form submission, event registrations, and demo bookings 2X times?

You probably won't!

But it's possible with AMP emails. These emails allow your recipient to submit the form to confirm webinar registration right inside their emails. This reduces painful redirects and allows users to take action right away. And that's how Mailmodo, an email marketing software, helps your brand bring interactivity to the email.

AMP email form example

Razorpay, a leading fintech brand, saw a 257% response in their NPS survey submission using the AMP emails.

Shubhash Dash, the Growth marketer at Razorpay, shared his thoughts with us,

"We saw a massive 250% increase in responses to our NPS survey emails. Our merchants loved the email as it enabled them to share their thoughts with us without even getting redirected once."


Your B2B email marketing strategy is nothing but the marriage between your marketing and sales team. The marketing team devises email campaigns to generate and nurture leads to qualify them for the sales team. The sales team builds customer relationships and moves them through the sales funnel to convert them into paying customers.

To do it effectively:

  1. Set trackable goals, build an email list, select a reliable ESP, and create compelling email campaigns.

  2. Make these emails personalized to target the right audience with clickable subject lines and CTAs.

Remember, B2B leads are not just signing up for your products/services, but they are also investing in your expertise and support to help their business grow.

Frequently asked questions

To start B2B email marketing, you must clearly define the goals, identify KPIs, and work on user journey and customer experience. You can then start creating B2B email campaigns with your choice of ESP.

The best way to achieve great results in your B2B email marketing efforts is to work on factors including email deliverability, customer experience, email personalization, and data tracking.

For B2B email marketing, Mailmodo can help you boost the results of your email marketing efforts by offering you the advantage of AMP emails, which let you send interactive emails, which in turn boosts your open and conversion rates.

To write a good B2B email, you should write a clear subject line, personalized greeting, concise content addressing recipient needs, and a strong call to action. Maintain professionalism, proofread, provided contact information, and followed up appropriately for compelling and respectful communication.

What should you do next?

Thanks for reading till the end. Here are 3 ways we can help you grow your business:


Get smarter with our email resources

Explore our email marketing guides, ebooks and other resources to master email marketing.


Do better email marketing with Mailmodo

Send app-like interactive emails with forms, carts, calendars, games, etc. to boost email ROI.


Talk to an email expert

Get a 30-min. free email consultation with a Mailmodo expert to optimize your email marketing.

Was this post useful?

Get 3X conversions
with interactive emails


Create & send interactive emails without coding


Put revenue on auto-pilot with pre-built journeys


Save time with AI-powered email content creation

1000+ businesses grew with Mailmodo, including