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16 Best Task Management Software

Are you looking for a Task Management Software for your business? You have come to the right page. This guide will help you discover the best Task Management Software and along with a deep dive into their features, pricing, rating, etc.

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What is Task Management Software?

Task management software is a tool designed to help individuals and teams organize, track, and manage tasks and projects. This software allows users to create, assign, and prioritize tasks, set deadlines, and monitor progress. With task management software, users can streamline workflows, improve communication and collaboration among team members, and ensure that projects are completed on time and within budget. Additionally, many task management tools offer advanced features such as time tracking, project analytics, and integrations with other productivity applications.

How Task Management Software work or function?

Task management software works by organizing tasks, deadlines, and priorities all in one platform. It allows team members to collaborate, assign tasks, and track progress towards completion. With features such as notifications, calendars, and progress tracking, task management software enables efficiency, accountability and increased productivity. It streamlines workflows and reduces communication gaps, providing teams with a centralized hub for all their project management needs.

Benefits of Task Management Software?

Benefits of task management software:

  • Keep track of all tasks and deadlines in one place, reducing the chance of overlooking important items.
  • Ensure team members have a clear understanding of their responsibilities and deadlines.
  • Increase collaboration and communication among team members by assigning tasks and tracking progress.
  • Streamline workflow by automating task assignment and status updates.
  • Generate reports and analytics to evaluate team and individual performance and identify areas for improvement.

How we curated this list

We conducted extensive research to identify a wide range of software options within each category. This involved exploring online resources, industry publications, software directories, and user reviews. Please note that the pricing and features mentioned here are subject to change. We recommend you to visit the product website for the latest information before making a decision.

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#1

Smartsheet

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4.8

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Product Description

Smartsheet enables teams to manage projects, automate processes & scale programs in one powerful platform. Maintain visibility & keep distributed teams connected.

Pros and Cons

  • Smartsheet platform offers a wide range of capabilities such as team collaboration, workflow automation, content management, and portfolio management at scale.
  • The platform provides integrations with popular business apps to increase efficiency.
  • Smartsheet platform is used by over 90% of Fortune 100 companies, which indicates its reliability and credibility.
  • Smartsheet may have a steep learning curve for beginners who are unfamiliar with the platform.
  • The pricing of the platform may be expensive for small businesses and startups.
  • Some advanced features may require technical knowledge or experience to fully utilize.
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#2

monday.com

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4.7

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Product Description

monday.com Work OS is an open platform where anyone can create the tools they need to run every aspect of their work.

Pros and Cons

  • Customizable workflows to fit your team's needs
  • Centralized work management to connect teams and maintain one source of truth
  • High-level overviews with customizable dashboards to make confident decisions and easily scale workflows
  • No clear mention of pricing, which may be a deciding factor for some users
  • No discussion of data privacy or security measures, which could be concerning for some organizations
  • Potentially overwhelming number of features and products, which may be difficult for some users to navigate or utilize effectively.
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4.4

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Product Description

Work anytime, anywhere with Asana. Keep remote and distributed teams, and your entire organization, focused on their goals, projects, and tasks with Asana.

Pros and Cons

  • Asana allows teams to manage complex work easily by connecting what needs to be done, who's doing it, and by when.
  • Asana provides various templates designed for different use cases such as team continuity, meeting agenda, project plan, work requests, team goals, and objective planning.
  • Asana has over 200+ integrations, so users can use their favorite work tools to communicate, collaborate, and coordinate work in one place from start to finish.
  • Asana pricing may be difficult for smaller teams, as their Basic plan is free for teams up to 15 members only.
  • Asana may feel overwhelming to some users as it offers many features and integrations that may not be necessary for their workflow.
  • Asana does not provide a desktop app for offline use, users have to rely on the internet to access their Asana workspace.
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4.3

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Product Description

Our mission is to make the world more productive. To do this, we built one app to replace them all - Tasks, Docs, Goals, and Chat.

Pros and Cons

  • ClickUp allows for customized project management and task breakdowns, making it easy to manage any type of work.
  • The platform offers real-time collaboration through chat and comment assignment, keeping teams in sync and productive.
  • ClickUp has a high level of security and privacy, ensuring that confidential information stays protected.
  • Some users may find the platform overwhelming due to the large number of features and customization options.
  • The platform may require some time to set up properly and train team members on how to use it effectively.
  • ClickUp may not be the best choice for small teams or individuals that don't require a high level of customization in their project management tools.
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#5

GanttPRO

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4.3

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Product Description

GanttPRO online Gantt chart maker for professional project management. Sign up for free and plan, create, and manage projects in minutes. Quick registration.

Pros and Cons

  • GanttPRO offers a wide range of features for project management, including task management, collaboration, resource management, time management, budget tracking, and more.
  • The software has a user-friendly interface and provides templates to start a project with ready-made professional templates, allowing users to save time.
  • GanttPRO has received awards from leading software review platforms and offers certification to show off mastery of Gantt charts.
  • Some users might find the pricing plans of GanttPRO costly compared to other similar software.
  • The software does not offer integration with other project management tools, which can be a limitation.
  • Although GanttPRO offers a free 14-day trial to premium features, after the trial period, users have to pay to continue using the software.
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4.2

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Product Description

Make the impossible, possible with Trello. The ultimate teamwork project management tool. Start up a board in seconds, automate tedious tasks, and collaborate anywhere, even on mobile.

Pros and Cons

  • Trello offers a flexible pricing model where teams can pay for what they need.
  • The platform's Butler automation feature helps automate tasks and workflows to increase productivity.
  • With Trello's diverse set of use cases, teams from various industries can benefit from the platform's organization and collaboration tools.
  • Some features and integrations may require upgrading to higher pricing plans, which can lead to higher costs.
  • While Trello's simplicity is a strength, it may not be suitable for complex projects that require more advanced project management tools.
  • Trello may not be the best option for teams that prioritize real-time communication and instant feedback.
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4.2

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Product Description

Only Wrike's work management platform gives your team full visibility and control over all your tasks and projects. Project management software has never been more collaborative.

Pros and Cons

  • Streamlines work processes for maximum efficiency, empowering teams across all departments to collaborate, manage projects, drive strategic initiatives, and achieve goals.
  • Provides a range of views so you can visualize project progress, adjust resources quickly, and keep stakeholders informed.
  • Offers customizable request forms that are designed to save your team time and energy.
  • No mention of pricing, which may be a disadvantage for businesses on a budget.
  • May require a learning curve for new users to fully utilize all features.
  • Some integrations may require more advanced skills to set up.
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#8

Airtable

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4.1

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Product Description

Airtable is a low-code platform for building collaborative apps. Customize your workflow, collaborate, and achieve ambitious outcomes. Get started for free.

Pros and Cons

  • Airtable offers a flexible and scalable relational database through which businesses can easily manage and share their data.
  • The platform offers automation, reporting, and synchronization features that streamline workflows.
  • Airtable provides pre-configured apps and customizable interfaces, which users can apply to build tailored solutions that meet their specific business needs.
  • Although there are pricing plans suitable for small businesses, larger organizations may find the cost to be prohibitive.
  • The lack of integrations with some enterprise-level software may limit the platform's utility in larger organizations.
  • While there are templates available, building custom solutions on Airtable may require a relatively steep learning curve for some users.
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#9

Microsoft Planner

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4.0

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Product Description

Plan and coordinate your team's tasks and projects with ease using Planner. Simplify your workflow by creating new plans, organizing assignments, and sharing files. Stay updated with team updates, track progress, and stay connected with instant chat.

Pros and Cons

  • Microsoft offers a variety of products and services, including Microsoft 365, Surface devices, Xbox games and consoles, and business solutions.
  • Microsoft products come with the latest technology and innovative features to help users achieve more.
  • Microsoft offers discounts and deals on various products, which can help users save money.
  • The pricing of Microsoft products and services may be high for some users, especially for those who are on a tight budget.
  • Some Microsoft products may not be compatible with other operating systems or devices.
  • Microsoft products may require a learning curve for users who are not familiar with the Microsoft ecosystem.
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#10

Rocketlane

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3.9

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Product Description

Rocketlane is a customer onboarding software that lets you collaborate with customers, consistently hit your onboarding goals, and accelerate time-to-value.

Pros and Cons

  • Total visibility on where projects stand
  • Provides a collaborative experience and excellent customer service
  • Equips teams with reusable templates for projects and documents ensuring consistency
  • Could face issues related to submission of a form at initial stages
  • Free trial requires email verification
  • The product may not be suitable for businesses outside the SaaS, Fintech, Marketing, and Professional Services sectors.
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#11

ServiceNow Now Platform

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3.9

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Product Description

ServiceNow Cloud Management allows your IT teams to provision cloud infrastructure and services, while providing consistent management and cost visibility.

Pros and Cons

  • Offers a versatile platform that allows businesses to build, modify, and aggregate apps for different purposes and industries.
  • Has a user-friendly interface that streamlines IT service management, reporting, and automation, among others.
  • Provides a reliable and secure cloud infrastructure that offers enterprise-grade scalability, uptime, and disaster recovery.
  • Can be costly, especially for small businesses or those with limited budgets, as the pricing is based on the number of users and the features used.
  • Involves a steep learning curve, especially for non-technical users, as it requires some coding skills and understanding of the underlying architecture.
  • May require additional integration with third-party tools or services to meet complex enterprise requirements.
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#12

MeisterTask

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3.8

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Product Description

MeisterTask is the most intuitive collaboration and task management tool on the web. Sign up, invite your team and start working. No training required.

Pros and Cons

  • MeisterTask offers a secure task management system that helps protect intellectual property.
  • MeisterTask provides a customizable interface with Kanban-style project boards that enable teams to visualize their workflows.
  • MeisterTask offers time-saving features such as automations, time tracking, and recurring tasks.
  • The pricing plan for businesses may be too costly, depending on the size of the team and the budget.
  • The features offered may be overwhelming and unnecessary for smaller projects or individuals.
  • MeisterTask may not be compatible with certain tools or software that teams prefer to work with.
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3.7

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Product Description

Coda brings all your words, data, and teamwork into one powerful doc. Cut your team’s SaaS spend by consolidating with Coda.

Pros and Cons

  • Consolidates tool stack and integrates tools into one space.
  • Powerful building blocks to create custom tools.
  • Supports hundreds of scenarios and connects to thousands of apps.
  • May have a steep learning curve for some users.
  • Some features may not be useful for certain businesses.
  • Limited free version with pricing based on users who make, not contribute.
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#14

Basecamp

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3.7

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Product Description

Trusted by millions, Basecamp puts everything you need to get work done in one place. It’s the calm, organized way to manage projects, work with clients, and communicate company-wide.

Pros and Cons

  • Basecamp is an all-in-one project management platform that makes it easy for everyone in every role to put the stuff, work on the stuff, discuss the stuff, decide on the stuff, and deliver the stuff that makes up every project.
  • Basecamp's intentionally simple design means that it's the easiest place for teams to work together, no matter if work is in an office or remote.
  • Basecamp has been operating for nearly two decades, refined by hundreds of thousands of teams on millions of projects, making it the gold standard for a simpler, superior version of project management.
  • The passage doesn't mention the price point for using Basecamp after the free trial period ends.
  • The passage doesn't provide any direct comparison to other similar project management platforms, so it's hard to determine if it is better or worse than the competition.
  • Basecamp's intentionally simple design may not work for all companies, such as those that require more advanced features or customization options.
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#15

Vendasta

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3.6

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Product Description

Vendasta is an all-in-one platform for companies that provide digital solutions to SMBs. The easiest way to start selling digital solutions under your brand.

Pros and Cons

  • Offers a wide variety of digital solutions and services essential for online success.
  • Provides a single platform for local businesses to manage their online presence.
  • Helps businesses scale and grow their revenue by offering a white-label Marketplace to sell products.
  • No information on the pricing of products and services.
  • No details on the quality or effectiveness of the digital solutions on offer.
  • Limited information on the technical support provided to customers.
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#16

Teamly

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3.3

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Product Description

Teamly is an integrated platform designed to simplify remote team management. It offers a centralized hub for task organization, real-time chat collaboration, and employee time tracking.

Pros and Cons

  • Teamly's all-in-one platform eliminates the need for multiple tools, streamlining team management processes.
  • The software includes a secure platform for real-time chat, ensuring efficient communication and collaboration.
  • Over 100 Standard Operating Procedures (SOPs) are available, aiding in the establishment of best practices.
  • Being a newer platform, Teamly might not have the extensive track record of some established competitors.
  • Currently, Teamly does not offer phone support, which could be a limitation for some users.
  • The platform does not include checklist or spreadsheet functionalities natively, which may require external integrations or tools.

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Frequently asked
questions

The best task management software will depend on your specific needs and preferences. Popular options include Trello, Asana, and ClickUp. Evaluate features, pricing, scalability, and integration capabilities to find the software that aligns with your business requirements.

Task management software offers benefits like streamlined workflows, task assignments, real-time task progress tracking, improved collaboration, and increased productivity. It helps businesses efficiently manage their tasks, meet deadlines, reduce errors, and improve team communication.

The common use of task management software is to organize, prioritize, and assign tasks to team members. It helps businesses streamline workflows, improve productivity, and meet deadlines. It also provides features for task tracking, collaboration, time management, and reporting to enhance team performance.

When choosing task management software, consider features like task assignment and tracking, scheduling and calendar integration, prioritization, collaboration and communication tools, customizable workflows, project and team management capabilities, analytics, integration options, and customer support. These features will improve your productivity and efficiency in managing projects and tasks.

Task management software is used in various industries such as IT, healthcare, education, construction, manufacturing, finance, and more. It is a flexible tool that streamlines team activities, prioritizes tasks, tracks progress, and fosters collaboration among team members.

The cost of task management software depends on several factors such as features, provider, and number of users. Prices may range from free plans with basic features to monthly subscriptions starting at $10 to $50 for more advanced features and additional users. Some enterprise-level options can cost $500 or more per month.

Yes, there are free task management software tools available. Some popular options include Trello, Asana, and ClickUp. These free plans often have limitations on features, team members, and integrations. However, they can be a good starting point for small businesses or individuals who want to manage their tasks efficiently.

Task management software varies in technical expertise requirements depending on the specific features and customization needed. Many task management tools have intuitive interfaces and are designed to be user-friendly, requiring basic computer skills. However, utilizing advanced features or creating complex workflows may require technical knowledge or support resources.

How to use this page to find the right software

Identify your needs and requirements from the software. Consider factors like functionality, features, platform compatibility, budget, and any specific industry or personal preferences.

Based on your needs, prioritize the features or functionalities that are essential for your software.

Explore the website link of each software to gather more detailed information about it.

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Discuss you software needs in our community of experts. Join Marketing Tribe ->

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